The project management process is complicated enough, therefore more and more businesses and teams are looking for PM tools that won’t be too complex or difficult to use. As we have already shown you in this section, there are a few good project management tools that are designed to be user-friendly, graphic and will not cause a headache when you want to add a new task or set a meeting. This time we want to bring the spotlight to another major player in the project management tool market – Asana.
Asana is a project management and collaboration software that provides endless options for anyone who takes part in teamwork. It helps you to organize tasks in a very easy and quick way, lets you create lists for elements of your project that are already done and the ones that are still in progress and allows for many more opportunities. This software does an excellent job of helping to manage all the details of your project, but that is only part of the reason why Asana is one of the most popular project management tools. The additional features and well-considered details are the factors that make Asana stand out in the growing crowd of PM software. One of these features is timeline which gives you the possibility to insert all your planned tasks, due dates, deadlines, meeting plans and everything else in a plan that helps you to see how the little pieces of your project fit together. Moreover, everything on the Timeline can also be shared in a calendar. This way you can keep your team members informed and avoid overlapping of important tasks and responsibilities. Shared calendar lets every team member know what the actual situation is and keeps everyone informed about shifting deadlines or any other changes in the plan.
Another feature that contributes to large numbers of Asana users is the possibility of the integration. There are more than 100 apps that can be integrated with Asana – you can get notified in Slack when any modifications are made for your tasks in Asana, you can choose and attach files from your DropBox, Google Drive or Microsoft OneDrive account, all of your Google Calendar events can be synchronized with your Asana calendar and lots and lots of other useful integration possibilities. This feature helps to avoid fragmentation of projects as all the necessary information and data can be stored and viewed in one place. This leads us to another interesting feature of the Asana software – it is designed to reduce the need for any other external communication. This is a very useful option for teams who view emails as an ineffective form of communication. Asana provides the possibility to communicate and inform other team members in so many ways – by commenting on specific tasks, inviting to meetings, sharing information with only specific people to ensure the protection of sensitive data, creating custom dashboards and many other options. There is even a possibility to “tag” team members to draw their attention to specific aspects of the project. Although many organizations and teams would probably continue to use emails as a form of every-day communication, Asana has found a great way how to create an all-encompassing software that reduces the need for using many other tools.
Another very interesting option that Asana provides is the possibility to insert company goals and milestones within various categories, such as product, business, people, etc. Communicating overall priorities and goals for a certain time frame helps the team to see how their tasks and actions fit into the bigger picture.
Asana is available completely free if it is used by up to 15 team members. It also offers a Premium version which includes more advanced features and extras than the free version. There is also an Enterprise possibility – a good fit for big companies and enterprises with the focus of administration and security controls. Whichever version you choose, it seems that Asana will have something to offer for any project and any team.
Visit https://asana.com/ to find out more interesting features this software has to offer to your team.